The Administrative and Membership Manager will oversee the church ministry administration, membership and office administration to support church revival.

Responsibilities include, but are not limited to:

• • Oversee the Administration and Membership Department to ensure that processes relating to the ministry administrative, membership and office administration functions are effective and efficient (includes oversight of the day-to-day enquiries, membership administration to church database management).
  • Ensure seamless and all-encompassing follow-up with the end goal of Lighters/visitors fruitfully engaged and connected in our church community.
  • Generate monthly membership, church wide attendance reports and statistics for management
  • Review, evaluate, formulate, redesign and implement policies, procedures and processes to ensure a consistent and seamless administration across the church.
  • Collaborate, coordinate and partner other departments and ministries to achieve governance and operational efficiency and ensure compliance to church policies.
  • Coach, guide and supervise subordinates to ensure timely and competent execution of responsibilities.
  • Provide administration support to associated events (eg Baptism, Church camps) and programs of other departments and ministries (where applicable).
  • Organize and manage projects independently and competently from conceptualisation, planning to execution.
  • Lead and conduct departmental and project meetings regularly to manage, review and track progress of projects and tasks assigned.
  • Support and assist with special projects (where applicable) and any other duties as assigned.

  Skills and Qualifications:

  • Candidate must possess at least Diploma/ Bachelor’s Degree in Administrative Management, Mass Communications or equivalent.
  • Strong verbal and written communication skills in English and Mandarin.
  • An effective communicator, able to communicate across different constituents (culture across social-economic status)
  • At least 5 Year(s) of working experience in the related field is required for this position.
  • Able to think strategically and implement effectively, paying attention to the big picture; meanwhile able to focus on details and accuracy where required.
  • Knowledge of best practice in Office Administration procedures and Personal Data Protection Act.
  • Familiar with various IT applications that support office management.
  • Able to work on weekends and be involved in our church services. (5-day work week)

The Corporate Communications & Administration Executive will provide communication and
administrative support to church policies and processes, as well as to internal and campaign
communication.

Responsibilities include, but are not limited to:
Corporate Communications

• Facilitate and execute internal & stakeholders communication.
• Support development and update of crisis communication.
• Drive and manage campaign and project communication.
• Coordinate and execute social media campaigns and track analytics.
• Support website revamp and updates.
• Assist with copywriting and content development.
• Support and assist with special projects (where applicable) and any other duties as assigned.

Administration

• Support and facilitate the Follow-Up Ministry to ensure that all follow-up requests are followed through, including strengthening the processes and reporting.
• Assist with management and governance of all electronic and non-electronic personal data, in accordance with the Personal Data Protection Act.
• Facilitate and drive policy and process improvements within the church to ensure consistent and seamless administration across the church.
• Assist with Office and Membership Administration tasks.
• Support and assist with special projects (where applicable) and any other duties as assigned.

Skills and Qualifications:

• Candidate must possess at least Diploma/ Bachelor’s Degree in Administrative Management, Mass Communications or equivalent.
• 1-3 years of related experience in administration or mass communications.
• Strong verbal and written communication skills in English, and preferably, Mandarin.
• Self-starter with a good learning attitude, and a strong team player.
• Able to work in a fast-paced environment and multi-task effectively.
• Able to work on weekends and be involved in our church services. (5-day work week)

The Facilities Coordinator will be responsible for handling the operation and maintenance of the church’s buildings, offices, and grounds. He is involved in managing a team of caretakers and directing their activities and is solely responsible for the facilities.

Responsibilities include, but are not limited to:

• Work with the Facilities Manager, to identify CAPEX improvement work plan for departmental directions in the yearly work plan and budget.
• Create work schedules and task lists for facility caretakers and term contractors.
• Participate in and oversee the cleaning and maintenance of the facilities.
• Oversee events set-up and removal, and booking of systems.
• Works with volunteers and colleagues from different departments for church events, and weekend services.
• Order and replenish supplies needed for facilities management.
• 2IC Point of contact for all outside vendors who service the properties and facilities.
• Responsible for ensuring proper venue preparation (accessing of venues, cleaning, air-conditioning, setting up of furniture, and accessories, etc.) for all church services and events.
• Be on-call and available in emergency situations to respond to facility issues during off-hours (e.g., fire alarm, power outage, security alarm, etc.)
• Assist in the housekeeping of the facilities and helping out in the annual fire drill.
• Performing any other related duties as and when assigned.

Skills and Qualifications: 

• O level, ITC, NTC, Diploma Building & Electrical Engineering or Property Management.
• Minimum 2 years of relevant working experience in a Building or Property Management role.
• Experience in handling set-up and moving logistics.
• Knowledge of Fire Safety and other BCA requirements.

The Ministry Executive is responsible for the smooth and effective execution of all aspects of the Church’s Young Adults programmes. He/she is also responsible for providing support in Young Adults’ development and spiritual growth.

Responsibilities include, but are not limited to:

• Managing the Young Adults (Blazelight) cluster ministry and cell ministry in the sector of assigned, include consistent visitation, supporting and coordinating with the lay leaders in one LE Worship Centre.
• Partnering with Young Adults Pastor and cluster leaders in discipling and mentoring current, new, and potential cell leaders in the allocated areas.
• Providing care, support, and spiritual counsel to young adults.
• Facilitating and ensure assimilation of who are new in LE or new in the Young Adults ministry.
• Supporting and giving directions to the Young Adults executive committee (focusing on tertiary students, young working adults, and young families’ issues and needs).
• Managing and coordinating all Young Adult events; involving strategizing and conducting effective publicity for all Young Adult programs in partnership with the corporate communications and creative department.
• Coordinating with training department on Young Adult cells curriculum development by ways of conducting research; sourcing for and acquiring of relevant resources and materials.
• General administration in the department and Young Adult Ministry (Blazelight) such as scheduling, processing registration, attendance taking, and tracking, maintaining database and records, printing and disseminating training materials.
• Assist the Young Adults Pastor in training, teaching, and preaching when necessary.
• Performing any other related duties as and when assigned.

Skills and Qualifications:

• Candidate must possess at least Diploma or Degree in any field. (Candidate with a Theological Degree/ Bible School Trained would be at an advantage).
• At least 1-3 years of working experience in Full Time Ministry Work (Youth or Young Adults Ministry preferred).
• Possess good people and communication skills, organizational and a passion for Young Adults and Discipleship.

The Ministry Executive is responsible for the smooth and effective execution of all aspects of the Church’s youth programmes. He/she is also responsible for providing support in youth development and spiritual growth.

The Youth Executive reports directly to the Head of Youth Ministry. The Youth Ministry Department reports to the Executive Pastor.

Responsibilities include, but are not limited to:

• Ongoing liaising, communicating and interacting with various lay youth leaders and members to ensure that all are moving in tandem to the church and departmental directions.
• Managing the Youth (Speedlight) cluster ministry and cell ministry in one LE Worship Centre, including consistent visitation, support and coordination with the lay leaders.
• Partnering with Youth Pastor and cluster leaders in discipling and mentoring current, new and potential cell leaders of one LE Worship Centre.
• Providing care, support and spiritual counsel to youth.
• Facilitating and Ensuring assimilation of youths who are new in LE or new in youth ministry into youth ministry (Speedlight).
• Supporting and giving guidance and direction to the Youth Executive Committee (Focusing on secondary school and tertiary education students issues and needs).
• Managing and coordinating all youth events; involving strategising and conducting effective publicity for all youth programmes in partnership with the Corporate Communications and Creative Departments.
• Providing logistical support for monthly youth services while collaborating closely with Worship, Technical and Operations Department to ensure smooth execution of the monthly youth services.
• Coordinating with training department on youth cells curriculum development by ways of conducting research and executing discipleship roadmap; include sourcing for and acquiring of relevant resources and materials.
• General administration in the department and Youth ministry (Speedlight) such as scheduling, processing registration, attendance taking and tracking, maintaining database and records, printing and disseminating training materials.
• Overseeing, managing, developing and training volunteers (where applicable).
• Attending and participating actively in staff-wide and church-wide activities and events such as Vision Progress Meeting, Staff Retreat, special church services etc.
• Participating in ad-hoc activities such as projects, committees and events etc.
• Providing administrative support to associated events and programmes of other departments and ministries (where applicable).
• Performing any other training related duties as and when assigned.

Skills and Qualifications: 

• Candidate must possess at least Diploma or Degree in any field. (Candidate with a Theological Degree/ Bible School Trained would be at an advantage).
• At least 1-3 years of working experience in Full Time Ministry Work (Youth or Young Adults Ministry preferred).
• Possess good people and communication skills, organizational and a passion for Youths and Discipleship.

The Personal Assistant to the Senior Pastor is responsible for providing administrative support to the Senior Pastor, including management of the Office of the Senior Pastor, scheduling, and coordination of administrative support on an executive level. This individual will be a key member of the Office of the Senior Pastor and will be dedicated to supporting the mission and vision of the Senior Pastor and Lighthouse Evangelism Church.

Responsibilities include, but are not limited to:

• Coordinate and support all matters regarding the Senior Pastor, so to ensure effective planning and implementation of weekly services
• Plan, arrange, and coordinate meetings and events for Senior Pastor
• Take initiative on new and special projects to support Senior Pastor
• Initiate, edit, and manage all correspondences to ensure a smooth flow of communication for the Office of the Senior Pastor
• Review all correspondences for procedural and grammatical accuracy
• Manage the calendar for the Senior Pastor as the primary contact person for meetings and other scheduled commitments
• Make travel arrangements and coordinate speaking engagement logistics as needed
• Assist with the development of an annual work plan and manage the budget for the Senior Pastor Office
• Be the point of contact for special guests and dignitaries for church events
• Provide administrative support to the Special Advisor to Senior Pastor.
• Work alongside the Executive Assistant to Senior Pastor
• Run errands on behalf of the Senior Pastor
• Perform any other general duties as and when assigned

Skills and Qualifications:

• Candidate must possess at least a Diploma in Executive Secretary, Administration Management, or equivalent
• At least 5 years of working experience in a related field
• Must be a stable and mature Christian with strong leadership qualities, as well as possess working experience in supporting executive leaders in a large organization, and in liaising with other executive assistants
• Able to work with minimal direction – Be proactive, resourceful, and to employ excellent judgment and professionalism at all times
• Has proven ability to maintain confidentiality and to be trustworthy
• Possesses strong attention to detail and be able to manage multiple projects simultaneously
• Possesses excellent organizational skills and the ability to work well individually and in a team, with a positive attitude
• Possesses excellent interpersonal relations, as well as excellent oral and written communication skills in both English and Mandarin
• Proficient in Microsoft Word, Excel, and PowerPoint
• Able to work on weekends and be involved in our church services (5-day work week)

The Senior Human Resources (HR) Executive performs a full spectrum of HR functions and provides effective HR partnering support to the church ministries’ leaders in all HR matters. You will facilitate daily HR operations and be involved with the implementation of HR projects and talent initiatives to support Church revival.

RESPONSIBILITIES, INCLUDE, BUT ARE NOT LIMITED TO:

• Manage end-to-end employee life cycle – from talent acquisition, onboarding, employee engagement, employee relations matters, performance management to off-boarding.
• Talent acquisitions include end to end recruitment and selection process; including arrange for interview and collaborate with department heads to understand the skills and competencies required for openings.
• Maintain and update job descriptions, SOPs, policies, forms and work instructions. 
• Create learning and development programs and initiatives that provide internal development opportunities for employees.
• Maintain employees’ database, personnel files and employee’s handbook.
• Manage employee benefits including leave, insurance claims, and renewals.
• Application, renewal and cancellation of work passes.
• Initiate and execute projects for process improvement and/or system enhancements.
• Organize and manage projects independently and competently from conceptualisation, planning to execution.
• Support and assist with special projects (where applicable) and any other duties as assigned.

SKILLS AND QUALIFICATIONS:

• Degree/ Diploma in Business & Human Resource related studies.
• Minimum 3years of HR generalist experience for Senior Executive position.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• In-depth knowledge of labour law and HR best practices in accordance to TAFEB guidelines.
• Strong communication, interpersonal and analytical skills.
• IT Savvy and competent in using HRIS and Microsoft Office applications.
• Meticulous and organised team player who is able to multi-task.
• Positive with continuous learning attitude and innovative.
• Able to work on weekends and be involved in our church services. (5-day work week)

The Service Operations Manager is responsible for the smooth and effective execution of the church’s weekly worship services in all her worship venues, as well as any other church-wide special services as assigned to the service operations department. He/she is also responsible for achieving and maintaining a synergized service operations system throughout the church.

The Service Operations Manager reports directly to the Director of Operations.

Responsibilities include, but are not limited to:

• Developing the annual work plan for the department and managing the department’s budget.
• Overseeing the operations of both worship centres with the delegation of work to the rest of the team.
• Assisting the Director of Operations in developing plans or conducting meetings related to service operations.
• Planning, coordinating, facilitating, and administrating all aspects of service operations to ensure the smooth and effective execution of the weekly worship services and any other church-wide special services.
• Interdepartmental and inter-ministry liaising, communicating, collaborating and ongoing partnership to achieve the seamless coordination of worship services and any other church-wide special events in accordance with the service plans.
  • Departments include, but are not limited to Worship, Technical, Facilities, Corporate Communications, Creative, and the Senior Pastor’s Office.
  • Ministries include, but are not limited to Service Coordinators, Stage Managers, English service ushers, English service hosts, English service Holy Communion stewards, traffic marshals and the security team.
• Liaising, coordinating, communicating, collaborating and partnership with various stakeholders including, but not limiting to volunteers and vendors to ensure all service operational needs are met in a timely and effective manner.
• Anticipating and proactively responding to the needs that may arise throughout the process of service operations.
• Recruiting, training, developing, and managing volunteers to meet all the service operational needs.
• Analyse, coordinate, improve processes and policies, ensuring the smooth operation of all the responsibilities within the purview of the department.
• Providing general administrative support to the department including, but not limiting to attending and coordinating interdepartmental coordination meetings, periodical reporting, managing projects, preparing reports and minutes of meetings.
• Operating service operations related equipment and systems including, but not limiting to Planning Center Online, ProPresenter and Riedel Communications System.
• Performing any other administrative duties as and when assigned.

Skills and Qualifications: 

• Preferably a minimum Diploma or Degree qualification.
• Minimum 5 years of relevant operations management experience.
• A keen eye for detail in planning and coordination.
• Able to calmly respond, handle and resolve operational issues and incidents.
• Strong interpersonal and volunteer management skills.
• Strong leadership and people management skills.